Privacy Policy

Organization:

Feldman Daxon Partners Inc. (“Feldman Daxon,” “we,” “us,” or “our”)

At Feldman Daxon Partners Inc., we are committed to protecting the privacy, confidentiality, and security of the personal information entrusted to us by our candidates, executive search clients, outplacement program participants, coaching clients, and website visitors.
This Privacy Policy outlines how we collect, use, disclose, retain, and safeguard personal information in compliance with the Canadian Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation.

1. Accountable Officer

Feldman Daxon is accountable for all personal information under its control. We have designated a Privacy Officer to oversee our privacy compliance program, respond to inquiries, and handle access or correction requests.

Privacy Officer Contact Information:

Feldman Daxon Partners Inc.

Attn: Privacy Officer
45 St. Clair Avenue West, Suite 700
Toronto, ON M4V 1K6
Email: privacy@feldmandaxon.com
Telephone: (416) 515-7600

2. Personal Information We Collect

We only collect personal information necessary to deliver our executive search, outplacement, career transition, and leadership coaching services. Depending on the nature of your interaction with us, this may include:

• Executive Search & Recruitment: Contact details, employment history, compensation expectations, education, professional certifications, executive assessment results, candidate notes, and reference checks.
• Outplacement & Career Transition: Contact details, resume history, severance/transition context provided by sponsoring employers, career goals, target lists, and workshop or coaching engagement notes.
• Executive & Leadership Coaching: Contact details, professional development goals, 360-degree feedback reports, psychometric/leadership assessment results, and session planning notes.
• Corporate Clients & Business Contacts: Business contact details, title, billing details, and records of service interactions.
• Website Users: Standard technical information, such as IP addresses and browser logs, collected via cookies or analytics tools to manage our website.

3. Purposes for Collection, Use, and Disclosure

We collect, use, and disclose personal information strictly for specific, legitimate business purposes, including:
• Evaluating executive candidate suitability for specific talent recruitment engagements and presenting qualified credentials to client hiring committees.
• Delivering tailored career transition, outplacement coaching, resume development, and job search support.
• Conducting 360-degree feedback assessments and leadership coaching engagements.
• Communicating with clients, candidates, and program participants regarding engagements and services.
• Managing administrative, billing, and accounting operations.
• Meeting legal, regulatory, or audit requirements.

4. Consent

We obtain express or implied consent for the collection, use, or disclosure of personal information, depending on the sensitivity of the data and the context.
• Executive Candidates: Express consent is obtained before presenting candidate profiles, resumes, or reference details to client search committees.
• Coaching & Outplacement Participants: Participation in coaching sessions or career transition services implies consent to collect necessary professional information to facilitate the engagement.
• Consent Withdrawal: You may withdraw your consent at any time, subject to legal or contractual obligations, by contacting our Privacy Officer. Note that withdrawing consent may limit our ability to provide specific recruitment or coaching services.

5. Sharing and Disclosure of Information

We do not sell, rent, or trade personal information. We disclose personal information only as necessary to fulfill our core services:
• Client Search Committees: Disclosing qualified candidate information to client organizations during active executive search assignments (with prior candidate consent).
• Sponsoring Employers: Providing high-level engagement status reports to employers sponsoring outplacement or coaching programs (specific session contents and personal career goals remain strictly confidential unless explicitly agreed upon).
• Third-Party Service Providers: Utilizing secure, vetted third-party vendors (such as cloud storage providers, CRM systems, or psychometric assessment tools) that assist us in service delivery. These providers are contractually required to maintain strict confidentiality and equivalent PIPEDA compliance.
• Legal Requirements: Where required or permitted by law, court order, or regulatory authority.

6. Safeguards and Data Security

We enforce physical, organizational, and technical safeguards to protect personal information against loss, theft, unauthorized access, disclosure, copying, or modification:
• Technical Controls: Encrypted cloud storage and email transmission, multi-factor authentication (MFA), secure firewalls, and role-based access restrictions ensuring staff only access files relevant to active engagements.
• Organizational Controls: Confidentiality agreements for all employees and consultants, clean-desk standards, and regular privacy training.
• Physical Controls: Locked physical files and secure access controls for our offices.

7. Retention and Disposal

We retain personal information only as long as necessary to fulfill the purposes for which it was collected or to satisfy legal and business requirements.
• Candidate Files: Resume and search data are retained to consider candidates for future executive search opportunities, subject to periodic database reviews and consent updates.
• Coaching & Transition Records: Files are retained for a defined period following engagement completion and then securely archived or destroyed.
• When personal information is no longer required, it is securely shredded, permanently wiped, or anonymized in accordance with our data destruction standards.

8. Individual Access and Correction

You have the right to request access to the personal information we hold about you and to request corrections if you believe the information is inaccurate or incomplete.
To submit an access or correction request, please write to our Privacy Officer. We will respond within thirty (30) days as required by PIPEDA, subject to standard statutory exceptions (such as references given in confidence).

9. Questions, Concerns, and Complaints

If you have questions about this policy or wish to lodge a complaint regarding our privacy practices, please contact our Privacy Officer.