ABOUT THE MUNICIPALITY OF MEAFORD
Whether it’s the beautiful scenery, infinite outdoor adventures, the small-town lifestyle, or the friendly people, there are so many reasons people from near and far choose Meaford as their home. The Municipality of Meaford is located in Grey County, on the shores of Nottawasaga Bay, a sub-basin of Georgian Bay with a population of approximately 11,000. The Municipality covers 588.57 square kilometres of land area and is located within a beautiful natural environment that offers an abundance of charm with its extensive waterfront, authentic urban area, diverse rural and agricultural landscape, and scenic views of the Niagara Escarpment. The Municipality is looking to hire professionals who are passionate about serving their community and making Meaford the place to be in Southern Georgian Bay.
ABOUT THE ROLE
The Manager, Human Resources is responsible for the strategy, development, implementation, and management of the overall human resources and health and safety functions at the Municipality. The role is responsible for developing and implementing new and revised corporate human resources and health and safety policies, programs, and procedures, including innovative strategies to enhance engagement and recruitment. The HR Manager provides guidance and recommendations to the CAO, directors, managers, and leaders regarding HR and health and safety policies, procedures, and employee relations and requires presenting to the Council. The role is responsible for providing leadership and career development to the HR Coordinator and overseeing the management of all HR, health and safety and administrative activities.
Corporate Management and Leadership:
- Provide overall leadership for human resources and health and safety, management of direct reports including:
- work planning, scheduling, and assessment of staffing needs;
- hiring/promoting, staff development, coaching/mentoring, and conducting performance management reviews;
- conflict resolution, discipline, and termination recommendations;
- authorizing overtime and leaves of absence;
- promote shared team goals and collaboration among members.
- Ensure staff are knowledgeable of applicable health and safety legislation, are trained to act appropriately in emergency situations, practice safe program delivery, and operate equipment and materials safely using safe work practices. Ensure that documented procedural information is available and that necessary reports/follow-up to near misses and incidents are completed in a timely manner and reported accordingly.
- Prepare business plans, annual operating and capital budgets pertaining to human resources and health and safety in consultation with SMT, managers/supervisors. Monitor overall performance of HR against the business plan and budget including authorization of expenditures. Prepare operating budget variance reports and corrective actions as required. Administer/monitor the approved annual budget including authorization of expenditures.
- Prepare and assist in the preparation of reports and recommendations for Council. Attend Council, committee, community, and other public meetings and events as required. Make presentations and provide advice/guidance on HR related issues and strategies, new/pending legislation, and regulatory guidelines. Initiate actions required by Council and coordinate and monitor assigned tasks emerging from meetings as directed by the CAO.
- Manage, develop, and implement new/revised policies and procedures for the Municipality related to all areas of HR and health and safety.
Human Resources Program Management:
- Manage and oversee the recruitment function and participate in the interview process for all management positions up to and including the Director level.
- Oversee the job posting process and selection process. Participate in the selection process for key leadership positions. Develop interview questions and selection tools to provide to leadership.
- Negotiate and develop employment contracts. Review and oversee the preparation of letters of offer.
- Research, develop, and implement training initiatives and programs and conduct training sessions as required.
- Develop best practice programs associated with employee on-boarding and oversee and manage the process.
- Develop, implement, and manage (including communication and training) the performance management process and tools.
- Provide input and make recommendations on staff development, succession planning, performance management coaching/mentoring, discipline, and termination.
- Develop effective education, training, and communication strategies to ensure understanding of new and/or changed programs and policies.
- Perform exit interviews as required and ensure exit interview statistics are managed and communicated.
- Prepare, in consultation with legal counsel where required, terminations and facilitate the process of terminations of employment.
Health and Safety Management:
- Demonstrates leadership in developing, communicating, and implementing a robust health and safety program at the Municipality.
- Manages the Corporation’s health and safety program, including policy development, training oversight, and management of the Health and Safety/HR Coordinator.
- Ensure occupational health and safety roles and responsibilities are clearly defined, understood, and acted upon by managers, supervisors, Joint Occupational Health and Safety Committee members, and all employees.
- Conduct and facilitate all investigations into incidents and accidents and applicable follow up.
- Facilitation of all cases pertaining to Return to Work and Modified Duties.
Compensation and Benefits Management:
- Provide recommendations and support management with regards to organizational design, specifically related to structure (people and salary) and roles.
- Develop and update job descriptions based on director level approval and assist with development of new organizational structures and job descriptions.
- Review compensation and benefits plans on a regular basis to ensure market competitiveness and equity.
- In collaboration with consultants, negotiate and amend benefit plans as required.
- Manage compensation development including facilitating job evaluation, managing salary and benefit administration programs, regular reviews/updates of position descriptions and conduct and responds to external salary and HR surveys as required.
- Provide input to and/or prepare reports, briefing notes, presentations, statistics and analysis for the directors, CAO and/or Council, as required.
- Facilitate and conduct workplace investigations and recommend the appropriate resolution of issues.
- Recommend changes to corporate policy and practices to accommodate new legislation and evolving legal jurisprudence.
- Liaise with Legal Counsel to seek advice/opinion and participate in legal proceeding as required.
- Train and coach municipal management concerning employee relations and associated management practices.
- Review individual performance management situations, outline requirements to leaders, determine specific issues, provide instruction and guidance, recommend solutions, monitor and measure incumbent progress, and determine follow up measures and actions as required.
- Prepare and aid management in the development and delivery of key and critical communications.
- Field individual employee concerns as appropriate. Identify and address labour relations issues and share potential solutions with employees and management to encourage actions that fosters a positive atmosphere for every employee.
Policy and Legislative Compliance:
- Provide interpretation and recommendations for the implementation of all relevant HR legislation (Employment Standards Act, Pay Equity, Employment Equity, Occupational Health and Safety, and Canada Human Rights Act).
- Research new policy topics, revise existing HR Policies, and update HR Policy and Procedure Manual as required. Communicate and train employees on new policies and procedures as required.
EDUCATION, SKILLS, AND EXPERIENCE
- Post-secondary education in human resources, public administration, business administration or the equivalent experience and education.
- Human resources manager or generalist with a minimum of five years of recent experience and a strong knowledge in all aspects of occupational health and safety.
- A minimum of five years’ supervisory/management experience, preferably in a public sector or not for profit organization. Proven track record of mentoring and developing staff.
- Experience implementing and managing a comprehensive organizational health and safety program preferred.
- Thorough knowledge of HR principles and practices, applicable legislation including the Employment Standards Act, job evaluation methods, compensation and benefit administration, recruitment techniques, policy development, and employee relations practices and principles.
- Excellent problem solving, work/project planning, and management skills. Ability to work under pressure to meet legislative, corporate, and departmental deadlines, and the ability to exercise discretion and judgement when planning work programs and projects.
- Ability to develop innovative strategies to enhance retention and improve recruitment.
- Communications and change management skills and experience.
- Ability to deal with situations of conflict and mediate solutions to resolve issues/disagreements.
- Budget experience including preparation, management, and expenditure control.
- Proficient in the use of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Visio).Knowledge and experience working with financial, payroll and HR, and on-line training software applications.
- Strong communication (written, oral and interpersonal), analytical, report-writing, problem-solving, public relations, and organizational skills.
- Ability to develop material, facilitate presentations and present information sessions for staff and Council.
- Ability to deliver a high standard of customer service while responding to enquiries and resolving complaints from staff, Council, and government ministries.
- Ability to demonstrate tact and discretion in handling matters of a confidential or politically sensitive nature, and to maintain confidentiality.
HOW TO APPLY
To express interest in this exciting opportunity, email your cover letter and resume to:
Kelly Cline, Consultant
The Municipality of Meaford is committed to providing a barrier-free workplace. If accommodation is required during the selection or interview process, it will be available upon request.